Are you a personal trainer looking to protect your business with a solid client agreement template? Look no further! In this article, we’ll discuss why having a client agreement is important, what elements to include, and provide a sample template to get you started.
Why have a personal trainer client agreement?
A client agreement protects both you and your clients by outlining the terms and conditions of your services. It sets clear expectations, prevents misunderstandings, and helps clarify any disputes that may arise. Additionally, having a client agreement can demonstrate your professionalism and build trust with your clients.
What should be included in a personal trainer client agreement?
1. Scope of services: Clearly define the services you will provide to your client, including the type and frequency of sessions, the duration of the agreement, and any additional fees or charges.
2. Client responsibilities: Outline the responsibilities of the client, such as committing to the agreed-upon schedule, staying hydrated and nourished as necessary for optimal training, and arriving on time for sessions.
3. Payment terms: Specify the payment schedule, accepted methods of payment, and any penalties for late payments or cancellations. Also, include information about refunds or credits for unused sessions or ending the contract early.
4. Confidentiality and privacy: State that any personal or medical information shared by the client is confidential and will not be disclosed without consent. Be sure to include any necessary disclaimers regarding privacy policies or HIPAA compliance.
5. Liability and waiver: Include a waiver of liability that outlines the inherent risks of physical activity and states that the client assumes responsibility for any injuries or damages that may occur during the training. Discuss the possibility of medical clearance made by the client’s physician (if necessary) and obtain necessary waivers as required.
6. Termination policy: Detail the circumstances under which either party may terminate the agreement, including reasons for immediate termination.
7. Governing law: Determine which laws will govern the agreement and specify the jurisdiction in the event of a dispute.
Sample client agreement template:
[Your business name and address]
[Client name and address]
[Date]
Scope of services:
I, the undersigned personal trainer, agree to provide the client with personal training services, including exercise routines, nutrition advice, and lifestyle recommendations. The number of sessions, duration of each session, and fees are as follows:
Session Frequency: two (2) times per week for twelve (12) weeks
Session Duration: sixty (60) minutes
Fee: $X per session, payable in advance on a monthly basis.
Client responsibilities:
The client agrees to:
1. Attend each scheduled session on time.
2. Give 24 hours’ notice for any cancellations or rescheduling requests.
3. Maintain open communication with the trainer regarding any potential issues or concerns.
4. Stay adequately hydrated and nourished before and after training sessions.
5. Follow the trainer`s recommendations regarding nutrition and lifestyle habits.
Payment terms:
The client agrees to pay all fees on time via the accepted methods of payment, as outlined in the agreement. Failure to do so may result in late fees or termination of the agreement.
Confidentiality and privacy:
The trainer agrees to keep any information shared by the client confidential, and the client agrees not to disclose any private or confidential information about the trainer to third parties. Both parties agree to comply with applicable privacy and data protection laws.
Liability and waiver:
The client acknowledges that physical exercise carries potential risks and agrees to waive any claims or legal actions against the trainer for injuries or damages arising from participation in training sessions. The client acknowledges the importance of obtaining medical clearance from a physician prior to beginning training sessions if they have any pre-existing medical conditions.
Termination policy:
Either party may terminate this agreement with written notice if the other party breaches the agreement terms. Additionally, the client may terminate this agreement at any time with written notice, and the trainer may terminate this agreement immediately if the client exhibits any unsafe or aggressive behavior.
Governing law:
This agreement shall be governed by and construed in accordance with the laws of [insert state], and any disputes arising from this agreement shall be resolved in the state courts of [insert state].
In conclusion, with this template, you can craft a client agreement that clearly outlines your services, payment terms, and responsibilities of both parties. A solid client agreement is a vital part of any personal trainer’s business, and having one in place can save time, energy and legal costs in the long run. So start protecting yourself and your clients today with a personal trainer client agreement template!